Compliance Coordinator - Community Health Epidemiology
- Employee Type: FT Non-Exempt
- Job Category: Education & Community Services, Regular, 30-40 hours per week, 12 months per year
All Neighborhood House employees and volunteers must be fully vaccinated (and submit completed documentation) from COVID-19 by October 18, 2021. New employees must meet this requirement, prior to their start of employment, effective immediately.
Scope
At Neighborhood House (NH), our vision is a healthy, diverse, and welcoming community, free of poverty and racism, where all people thrive. We serve over 16,000 individuals in Seattle/South King County with early learning, youth development, citizenship, employment, health, housing stability, and resource navigation.
The Compliance Coordinator- Community Health Epidemiology is a key team member in the operation of Neighborhood House (NH)’s Community Health services. This position has the primary responsibility of overseeing community and program level data collection and analysis, programmatic data integrity and quality as well as monitoring data quality and program compliance. NH’s Community Health programs include a wide range of HIV/Hepatitis, mental health, substance misuse, homeless/housing information and other health services. These programs have multiple funders, varied budget requirements, and multiple programmatic and data requirements, including the use of several specialized external databases. NH places a high priority on using accurate data for funder reporting, program planning, and general monitoring of high quality, innovative and evidence based programs. The ideal candidate will have strong experience with data analysis, data management, research design, reporting, evaluation, compliance and monitoring. Must be knowledgeable in epidemiological practices and analysis and apply them to our community health activities. They will oversee the timely collection and review of all program data and review data, so that we can continually respond to identified trends and needs as well as to track program accomplishments.
At Neighborhood House, we have a deep commitment to our employee’s and client’s diverse experiences and backgrounds that guides our work for a more equitable future. We are seeking a team member that represents our dedication to service, equity and inclusion, to join our diverse team.
Responsibilities
Research and Epidemiology
- Work with Project Director to identify and analyze existing key community level, policies, trends, patterns, frequencies, causes, risk factors and program data to develop new qualitative and quantitative measurement tools to monitor key prevention indicators.
- Conduct annual Community Needs Assessment related to Substance Abuse (alcohol, tobacco, and marijuana) among youth in the targeted communities. The community assessment can include local and state survey data, focus groups, formal literature review (i.e. school, neighborhood, county, state), and/or key informant interviews.
- Analyze surveys, focus group data, parent, youth, and community surveys, and other local data and compare to available data to identify significant differences in local data.
- Work with Project Director to design and implement an evaluation plan for the project, which will include but is not limited to a logic model, evaluation questions, process and outcome indicators, and data collection plan.
- Support in designing culturally appropriate survey instruments, providing technical assistance and analyzing on an existing database.
- Report findings, disseminate lessons learned, and produce written and oral material to provide formative feedback for staff and other stakeholders.
Data Entry and Integrity
- Lead and support in collecting the Substance Abuse Mental Health Administration (SAMHA) core measures and other measures required by SAMHA and/or other funders. Provide consultation on policies and procedures.
- Lead in data entry and ensure data entered into all internal and external databases is complete and correct. Provide support in creating databases/systems to track clients, services and to support staff.
- Complete data entry into external databases as part of quality control and reporting processes.
- Ensure entry of clean data by supporting Managers, Director, and Evaluators with data review, analysis and reporting and identify areas for staff training.
- Review weekly data integrity reports and ensure swift action to address any issues that may arise.
- Liaise with other staff as necessary to ensure client and program data accuracy.
- Assist with the development of key project documents to support all aspects of Community Health programs, including policy and procedures, evaluations, satisfaction surveys, program accomplishments etc.
Compliance Systems
- Work with other staff to assist with the design of a Community Health compliance system and reporting in line with all program funders’ rules and requirements as well as NH policies and procedures.
- Provide support in reviewing referrals and co-enrollments for clients in community health programs to ensure community members have access to the program best suited for their goals and needs.
- Identify compliance and monitoring workflow issues and propose potential solutions.
- Maintain up-to-date performance, client services, and tracking tools to support community health team members (e.g., target vs. actuals for enrollments, services, placements, outcome measures, and other key milestones).
- Identify gaps or program performance issues well ahead of time and notify management and team members to quickly address issues.
- Assist and prepare for regular monitoring by program funders and NH to ensure program compliance and quality for all community health programs.
- Use program evaluation tools to monitor program effectiveness and participant satisfaction.
- Review all program enrollment paperwork/client charts for completeness and accuracy and liaise with case managers, prevention staff, community/coalition members and MIS to ensure efficient enrollment process.
- Ensure proper filing and storage of online data and/or paper documents/files.
- Partner with other staff to perform basic internal control reviews, track participant attendance, pre/post survey completion and incentive distribution for monitoring and compliance.
Qualifications
Minimum Qualifications
- Bachelor’s Degree in biological and social sciences, psychology, public health, data analysis or a related field.
- At least three years of experience in epidemiology/social service and data work, research methods, health services and compliance systems and programmatic monitoring and evaluation.
- Knowledge of health or other social service programs with strong emphasis on low income and diverse populations. An equivalent combination of education, training and experience may be considered.
- Ability to analyze data and develop tables and charts to make data accessible to all.
- Must be proficient in key computer applications: MS Office, Word, Excel, Access, Survey Gizmo/Alchemer, Apricot, or SPSS; and familiarity with the following or similar online data reporting systems: SPARS, Minerva, or CORE,
- Highly detail oriented and demonstrated ability to handle confidential data/information appropriately.
- Excellent written and verbal communication skills.
- Highly positive and enthusiastic style capable of motivating others.
- Ability to work as a team member in a multicultural organization and community.
- Willingness to comply with established agency performance standards, which require productivity/personal responsibility, client/customer service-orientation and the maintenance of a professional demeanor.
- COVID-19 Vaccination (must be obtained and documentation submitted prior to employment).
- First Aid Certification (within 30 days of hire).
- CPR Certification (within 30 days of hire).
- Sexual Harassment Training within 30 days of hire.
- Child Abuse and Neglect training (within 2 weeks of hire).
- Must pass Neighborhood House’s Background Check Requirements.
- Position requires Washington State bi-annual criminal background re-check.
Desired Qualifications
- Graduate Degree (or degree in progress) in biological or social sciences, epidemiology, public health, social work, psychology, data analysis or a related field.
- Demonstrated experience working on federal prevention grants, leading data collection and analysis and reporting into the SPARS system.
- Experience as a research scientist in the behavioral health field.
- Certified Clinical Research Professional or other related certification.
Benefits
Click here for more details about our benefits program.
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.
For more information
Inquiries may be directed to Human Resources at (206) 461-8430 or by e-mail to nhjobs@nhwa.org.